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Every CAFM/IWMS incumbent — Planon, MRI Evolution, Concerto, QFM, Asckey — was designed for a procurement committee, not for the person who signs off the fire risk assessment. That assumption shows up in every part of the product: the months-long implementation, the per-seat pricing, the training courses, the interface that hasn’t moved since 2009. Proprietas starts from the opposite premise. The estates manager carries personal liability. The product should reduce that liability in the first ten minutes, on the device they actually use, without a project plan.

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What Legacy CAFM Gets Wrong

Legacy CAFMProprietas
Onboarding3–12 month implementation projectTen minutes, self-serve
DocumentsManual data entry from PDFsAI reads the document and files it
Contractors & tenantsPer-seat licences for everyoneUnlimited and free at every tier
Pricing”Contact sales”Published on one page
InterfaceDesktop-era, training requiredMobile-first, no manual needed
ConfidenceA date is a dateEvery AI figure is confidence-scored and page-cited

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The Three Pillars

Proprietas does three things, deliberately. It is not a desk-booking tool, a capital-projects planner, or an IoT/BMS platform — those are where legacy suites sprawl and lose focus.

Compliance

The lead wedge. Every UK statutory regime, tracked with reminders and an audit trail.

Lease intelligence

AI extraction of the dates and clauses that matter, each page-cited.

Facilities

Issues, work orders and contractor access — the day-to-day.

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Compliance Is the Spine

The product is organised around statutory compliance because that’s where the liability — and the deadline — lives. Each property and regime produces an obligation with a computed due date; certificates filed against it drive a clear status, and reminders fire long before anything lapses.
The portfolio compliance matrix — every regime, every property, colour-coded by status
The whole portfolio is one matrix: every regime across every property, colour-coded by status. No spreadsheet, no chasing — you can see your exposure in a glance and prove it to an inspector with one click.

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AI You Can Trust

The difference between “AI-powered” marketing and AI you’d stake a fire-safety sign-off on is calibration. Proprietas surfaces a confidence score on every extracted figure and cites the source page. Statutory dates below the confidence bar are never filed silently — they route to a human. Nothing is a black box.
Drop a certificate or a lease and the AI classifies it, extracts the structured fields, and files it against the right property and regime — but it shows its working, and holds anything it isn’t sure about for review.

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Built for the Phone

Contractors and on-site staff live on their phones, so every public flow — issue reporting, the contractor portal, uploading a certificate — is built mobile-first. That’s not a nicety; it’s the adoption flywheel. The people doing the work will actually use it, which is what keeps the data current.
The public report-a-problem flow on a phone — no account, takes about a minute

See it in ten minutes

The quickstart walks you from empty workspace to first compliance view.