Skip to main content
When Proprietas reads a lease, it doesn’t stop at the term dates — it builds the rent schedule and tracks every payment due, in or out.
The rent view — outgoing and incoming, with due pills and one-click Mark Paid

​
Inbound and Outbound

Every lease has a direction:
  • Inbound — you’re the tenant; rent goes out.
  • Outbound — you’re the landlord; rent comes in.
The same system handles both, so a managing agent collecting rent and a trust paying ground rent see one consistent rent view.

​
How Schedules Are Built

From the lease, Proprietas projects a rent schedule:
  • Frequency — monthly, quarterly (on the UK quarter days: 25 Mar, 24 Jun, 29 Sep, 25 Dec), annual, or a custom cadence
  • Per-payment amount — derived from the annual rent
  • First due date — anchored on the rent-commencement date, so a rent-free period at the start of a lease doesn’t generate phantom early payments
Payments are materialised ahead of time (about four months out) so upcoming dues are always visible, and the generation is idempotent — re-runs never double up a payment.
Payments are never generated for dates before your organisation joined Proprietas. Onboard mid-lease and you won’t be greeted by months of historical “overdue” — only what’s due from here.

​
Status and Overdue Tracking

Each payment moves through a clear status:
StatusMeaning
ScheduledDue in the future
Due soonWithin 14 days
OverduePast its due date, unpaid
PaidMarked paid, with who and when
Waived / DisputedManually flagged
The Rent page leads with overdue first, then upcoming. Mark a payment paid in one click — with an optimistic confirmation — and record the method and reference. Overdue rent generates its own reminders, refreshed daily until it’s cleared.

​
Rent Reviews and Breaks

Upcoming rent reviews and break dates surface on the leases dashboard before they catch you out, each linked back to the clause in the original document.

Deeds & transfers

Variations, assignments, surrenders and TR1 transfers.