Regimes and Obligations
When you create a workspace, Proprietas seeds the full catalog of UK statutory regimes — Fire Risk Assessment, legionella/L8, EICR, gas safety, LOLER, asbestos, PAT, EPC, F-Gas, TM44, fire alarm, emergency lighting, insurance certificates and more. Each site × regime produces a compliance obligation with a default frequency and a computed next-due date. Obligations carry one of four statuses:| Status | Meaning |
|---|---|
| Valid | A current certificate is on file |
| Due soon | Inside the pre-expiry window |
| Overdue | Past the due date with no fresh certificate |
| Expired | The certificate’s own expiry has passed |
Certificates
Upload a certificate against an obligation — or just drag the PDF onto the page and let intake route it. Proprietas reads the document, confirms the type, inspector and expiry, and closes the obligation with the new date.Statutory dates the parser isn’t confident about are held for a human to confirm rather than auto-filed — so a low-confidence read never silently sets the wrong expiry.
Reminders
Every obligation runs a pre-expiry workflow:- Flags at 90, 60, 30 and 7 days before expiry, by email and in-app.
- At the 7-day threshold, an automatic work order can be raised and routed to the right contractor with the existing certificate attached.
- When the contractor uploads the new certificate through their portal, the obligation closes itself with the fresh expiry.