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The contractor portal is a deliberate differentiator: contractors get the job done without an account, a licence or a login. They get a link; they do the work. This is part of what keeps contractor access unlimited and free at every tier.
The contractor portal on a phone — the job, competing quotes and the activity thread, no login or app

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How It Works

1

A job is assigned

When you assign a contractor to a work order, Proprietas issues a secure access link and emails it to them.
2

They open the link

The link opens the job — description, site, the existing certificate for context — with no sign-in. They can accept, comment, log time and upload documents.
3

They close the loop

They mark the work complete and upload the new certificate or report. For a compliance renewal, the obligation closes itself with the fresh expiry — no re-keying on your side.

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Secure by Design

The link is a long, opaque token — not a guessable URL. Each link:
  • Has an expiry (around 90 days), and is rotatable and revocable from the admin side
  • Auto-revokes when a work order is reassigned to a different contractor
  • Records when and where it was last opened, so you can see a job was picked up
Everything a contractor does through the portal is audit-logged and attributed, even though they don’t have a full account — so the record is complete.

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Optional Accounts

A contractor contact who wants more than one-job-at-a-time access can link a login and sign in to see every job their company is engaged on. They still only ever see their own work. See Contractors.
Light users — contractors and tenants — never count against your seat cap. The seat limit applies to editors only. See Roles & invites.